Features
A week on site, billed from the diary rather than from memory
What it does
Where do the days come from?
The diary. A visit is already a block of one person's time on one day, and the system already knows who was there and whether it happened. Nothing new has to be written down on site, which is the only reason this is worth having — a day-rate feature that needs its own timesheet is a second thing to forget.
What happens to a half day?
It rounds up, never down and never to nothing. An hour on site is an hour that person was not somewhere else. And it rounds per visit and then adds, so two two-hour visits on two different days are two half days rather than half a day — otherwise the business gives its second turnout away.
What about a wasted journey?
It is counted, shown separately, and named. The van went and the day went, so it is billable; whether this particular customer pays for a locked door is a conversation, so it is put in front of you to remove rather than quietly included or quietly dropped. Only a job called off before anybody set out counts for nothing.
What if I have not set a rate?
It refuses to raise the invoice and says whose rate is missing. Billing a man's week at nothing is a far bigger mistake than billing it at the wrong figure, because nobody ever queries a line that is not there.
Which rate is used when there are several?
The job's rate first, then that person's, then the business default. A contract saying £240 per man per day means every man on it, whatever your books value a time-served fitter at — so the job's own figure has to win.
How does it sit with CIS?
Every line is labour, which is the one thing a day of somebody's time cannot be anything else. That matters because an unanswered line makes the CIS calculation refuse the whole invoice rather than guess at somebody's tax, and day-rate lines can never be ambiguous.
What it does not do
Worth knowing before you spend an afternoon on it rather than after.
You cannot invoice "the days since last time". One press raises one invoice for every finished day, and an issued invoice is never rebuilt.
There are no applications for payment or valuations as a document type. A staged invoice is the nearest thing.
It does not decide whether a job should be day rate or fixed price. A three-month job quoted at a fixed price is still a fixed price, and the switch is somebody's answer rather than something inferred.
See it being done
Step-by-step guides with a short recording of each one, free to read without an account.
Bill for the days worked
Charge a rate per person per day, counted from the visits your team has already finished.
Subcontract work and CIS
What a contractor withholds from your invoice, why it is not a debt, and how to set it up.
A job that takes more than one visit
Book a job across several days or several machines, put two engineers on the same visit, see what still needs a slot, and let the diary tell you when a day will not fit.
Clock on, pause, and wait on parts
Recording your time as it happens, so the hours are real.
Also worth a look
Free to use, no account needed.
Questions, answered
How are part days counted?
They round up, per visit, and then add. Two two-hour visits on two days are two half days rather than half a day.
Is a wasted journey billable?
It is counted and shown separately so you can decide. The van went and the day went, so it is treated as billable; only a job called off before anybody set out counts for nothing.
What if somebody has no day rate set?
The invoice is refused and the person is named. Billing a day at nothing is worse than billing it wrongly, because a missing line is never queried.
Can I bill only the days since the last invoice?
No. One press raises one invoice covering every finished day, and an issued invoice is never rebuilt.
What does it cost?
£29.99 a month for the whole business — every feature, every person, no add-ons and no per-user pricing. 60 days free and no card to start.
Everything else it does
Try it on your own work
60 days free with everything switched on, and no card to start. If you would rather ask something first, there is a person on the other end.
£29.99 a month for the whole business after the free 60 days.