Bill for the days workedNew
Charge a rate per person per day, counted from the visits your team has already finished.
Written 10 October 2026
What is said in this recording
Some work is not priced up front. Two fitters on a site for six weeks at a rate per man per day is billed for what actually happened, not for an estimate — and the number you invoice is a count. TaskMyJob already knows that count, because every visit is a block of one person’s time on one day. Set a rate and it does the arithmetic.
Step by step
- 1
In Settings, under “How you work”, fill in “What do you charge for a day on site?”
Net, per person, per day. Leave it empty and nothing changes anywhere — day-rate billing is simply never offered.
- 2
Choose how a part day is charged.
Half days suits most site work. It always rounds UP, never down: an hour on site is an hour they were not somewhere else.
- 3
Set a different rate for an individual in Scheduling, if they are not all the same money.
A labourer and a time-served tradesman usually are not.
- 4
On the job, tick “Bill this job for the days worked”.
- 5
Put the contract’s own rate in, if there is one.
“£240 per man per day” is what a housing association contract usually agrees. It applies to everybody on the job and beats each person’s own rate.
- 6
Check the days, then press “Invoice these days”.
One line per person, with their days and their rate, marked as labour so a CIS deduction is right.
Worth knowing
The days come from the diary, not from a timesheet
Every visit your team finishes counts, for everybody who was on it — so a two-man lift is two days, not one. Nothing extra is recorded on site. If a visit should count as something else, there is nothing to re-enter: the days are read from what is already in the diary.
A wasted journey still counts, and says so
If nobody could get in, the van went and the day went, so it is charged. But the card names it separately — “including 1 day where nobody could get in” — because whether this customer pays for a locked door is a conversation, not a calculation. A visit nobody set out on is not counted at all.
Somebody with no rate stops the invoice
They are named on the job, with their days, and the invoice will not be raised until they have a rate. That is deliberate: billing a man’s week at nothing is worse than billing it at the wrong figure, because nobody queries a line that is not there.
Rounded per visit, then added up
Two two-hour visits on two different days are two half days, not half a day — your team turned out twice. Adding the hours first and rounding once would give the second turnout away.
One invoice for the days so far
Pressing the button raises a single invoice covering every finished day. It does not invoice “the days since last time”, so a monthly application against a long contract is not supported yet — and an invoice already issued is never rebuilt. If the days were wrong, raise a credit note against it.
It does not change anything you price up front
A job keeps its quote and its agreed price unless you tick the box, and ticking it is always somebody’s decision. A three-month job quoted at a fixed price is still a fixed price.