Features
Turnover is not the number that matters
What it does
How do costs get recorded?
A receipt photographed on site and attached to the job, or entered in the office. Against the job, which is the part that matters — a pile of receipts in a shoebox tells you what the business spent; receipts against jobs tell you which jobs made money.
What about rent, insurance and leases?
Those are standing costs, kept separately with their amount and how often they are paid, because they are not any one job's fault. They are what the work has to cover before anything is profit, and a business that only counts materials thinks it is doing better than it is.
Can I see what I still owe suppliers?
Yes, as its own figure. Money you have had the materials for and not yet paid for is not profit sitting in the bank, and a business that reads its balance as what it has made is the one that gets caught at the end of the month.
Is it net or gross?
Costs are recorded net where you are VAT registered, because you reclaim the VAT and counting it as a cost overstates every job's spend. The screens say which they mean rather than leaving it to be worked out.
What happens to a cost I have not keyed in?
It is reported as not keyed in rather than counted as zero. An uncosted job is unknown, not free, and the reports print how much of the work their figure actually speaks for so nobody acts on a margin covering a third of the month.
Is there help with what counts as an expense?
There is a page on the larger buys that are worth asking an accountant about — the ones where it genuinely depends whether something is a cost this year or an asset over several. It points at the question rather than answering it, because that answer is your accountant's.
What it does not do
Worth knowing before you spend an afternoon on it rather than after.
It is not bookkeeping and does not produce a profit and loss. It records what jobs cost so the margins are real.
There is no receipt scanning that reads the figure off the photograph. You photograph it and type the amount.
Supplier invoices are not pushed to your accounts package. Costs here feed your own margin figures.
It does not decide whether something is capital or an expense. It tells you which buys are worth asking about.
See it being done
Step-by-step guides with a short recording of each one, free to read without an account.
Recording what the business spends
Rent, vans, insurance, software — the costs that are not on a job, and what they turn your profit figure into.
What you still owe your suppliers
Tick a bill off when you pay it, and the app can tell you — and your accountant — what is still outstanding.
Capital or an expense? Larger buys worth asking about
Buy a van or a £1,800 press tool and it may be capital rather than an expense. TaskMyJob raises it and deliberately stops there — your accountant decides.
Profit — what the work made, and whether there is room for more
Margin, how much of what you quote turns into work, how full the next month is, and how much came from customers who came back.
Also worth a look
Free to use, no account needed.
Questions, answered
Can I attach receipts to a job?
Yes, photographed on site or entered in the office. Against the job, which is what makes it possible to say which jobs actually made money.
Does it include rent and insurance in profit?
Standing costs are kept separately, because they are not any one job's fault, and they are part of what the work has to cover before anything is profit.
Are costs recorded net or gross?
Net where you are VAT registered, since you reclaim the VAT. Counting it would overstate what every job cost.
What does it cost?
£29.99 a month for the whole business — every feature, every person, no add-ons and no per-user pricing. 60 days free and no card to start.
Everything else it does
Try it on your own work
60 days free with everything switched on, and no card to start. If you would rather ask something first, there is a person on the other end.
£29.99 a month for the whole business after the free 60 days.